10 Tips for Choosing the Best Employee Productivity Tracking Software

  Published : December 13, 2022
  Last Updated: May 23, 2024
10 Tips for Making the Best Use of an Employee Productivity Tracking Software


Employee Productivity Tracking: Top 10 Tips to Maximize its effectiveness

Hybrid working is characterized by the work-from-home initiatives introduced by many employers in 2020 as a response to COVID-19. Many employers continue to support hybrid working to elevate the employee experience through flexible working options. However, hybrid working is not without its challenges – but the work-from-home phenomenon is widely expected to continue. Therefore, technologies to support hybrid working such as employee productivity tracking software continues to be in great demand.

In general, employee productivity tracking software promotes visibility and transparency by allowing you to measure the amount of time spent on each activity and on the entire project.

But understanding employee productivity has become more important than ever as companies continue adjusting to a workforce and economy that are changing quickly.

Just merely ticking off the number of hours an employee puts in is not what is needed – all good managers understand that it is also imperative to track the quality of the tasks as well in real-time. With the new functionalities that employee efficienvy analysis software offers, it is possible to measure the qualitative status of each task performed. This arms managers with statistics and hard facts to further chart, track and evaluate the appropriate productivity analytics and plan the working patterns of employees.

Numerous studies conducted over the past decade have demonstrated a direct link between employee engagement and productivity. Employee disengagement dramatically reduces productivity. A recent Gallup study indicates that disengaged workers are at least 18% less productive and 15% less profitable to their employers. Contrarily, companies with high employee engagement levels report 22% better production levels and hence higher profitability.

The use of an employee efficiency analysis tool leads to an increase in productivity over time and aids in figuring out and quantifying levels of productivity at work. Once measured, the data can help determine what needs to be improved in order to boost the capacity to work and the morale of employees.

According to a survey done by Vouchercloud, a person is only focused and productive for two hours, 53 minutes on average throughout an eight-hour workday. Additionally, there are several work distractions, with 47% of respondents admitting that measuring their social media accounts was their main one.

Here are the top ten tips to keep in mind before onboarding an employee efficienvy analysis software that will continue to add value to your organization in the long run:


  • Time tracking feature

A reliable time tracking feature that is in-built into the software is an essential one to look out for employee productivity software to ease teams who WFH (work from home) or work in a hybrid format. The time tracking feature provides a complete report of the time spent on all operations.

Effective time-tracking can be an invaluable tool for managers, allowing them to compare employees’ and teams’ data in order to identify individual performance and distinguish team successes. By categorising the information collected into multiple vital sections, organizations have a comprehensive way of assessing productivity at all levels.


  • Integrations that work

Streamlined workflows are necessary for efficient team performance. As companies expand and their processes become increasingly tech-oriented, third-party integrations have emerged as a crucial component of organization productivity. Most CTOs look to easily integrate established systems with modern time tracking and project management applications – ensuring streamlined operations across the board!


  • Accountability Matters

An efficient time-tracking software makes employees focus on their work because they understand that the time they spend on a task can be accounted for. It also gives individuals an understanding of their work patterns, giving them the tools to work smarter.


  • Analytics and Reports

An employee productivity tracking software and time tracking tool must include robust analytics and reporting features. Managers can receive a complete analysis of each employee’s project and its progress and how much time it took to complete each task.

It’s crucial for successful teams to receive regular performance reports so that both employees and leaders can make effective decisions. With daily task updates, the team have an accurate overview of goals achieved as well as project-specific insights – enabling maximum progress on each endeavor.


  • Excellent customer service

While it is critical to choose the perfect employee productivity tracking software that is simple to use for all employees in the organization, it is also crucial to select one that has dependable customer service support. Customer service should be able to provide phone, email, and live chat functions so that users can quickly resolve issues affecting the application during the integration period and also address long-term problems.


  • The UX experience

It is imperative for an employee productivity tracking software to offer its users a meaningful and relevant user experience that is engaging. The software should be built for the end user, enabling high engagement and stickiness.


  • Position it correctly among employees

Increase your organisation’s efficiency with the proper strategies and project time-tracking software. Not only is tracking how team members spend their time essential for any business, but it’s also important to ensure employees don’t feel as if they are being micromanaged by introducing such a system into the workplace.


  • Constant product improvements

The next-gen employee productivity tracking software has to be crafted to be composable and extensible. It is crucial to choose an employee efficiency analysis software that has new releases and innovative product enhancements regularly.


  • Market Responsiveness

Always invest in an employee efficiency analysis tool that is swiftly developing and releasing functionalities, and continues to display characteristics of a high-performing software that is useful for the next-gen of the hybrid workforce.


  • Keep your ear to the ground

Does the employee efficiency analysis tool you intend to deploy display a sound business model and maturity? Will it continue to work well with your evolving tech stack? Is it nurturing a rich partner ecosystem? Is it improving scores across use cases? Is it expanding into new markets? If it is, then it will continue to be beneficial to your company and will contribute to its upward graph as well.

The benefits of time-tracking software to build capacity are also manifold: it helps balance work, sets the priority for tasks, manages time judiciously, avoids burnout of employees by setting reminders for breaks and it keeps employees from procrastinating.

ProHance offers all the features and functionalities necessary to allow you to improve and analyze employee productivity, and efficiency and measures overall performance.

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